From: Mrs. Carrier-Vajda, Trip Coordinator
Date: April 22, 2020
As we navigate through the remainder of our school year from home, please know that we have had conversations with regards to the November trip to Washington, D.C. There are many scenarios that could play out as we head towards the fall, but as we are all aware, no one knows for sure what is to come in the next few months. This letter is to try to answer a few of the questions that you may have.
Is the trip still planned for November?
Yes, at this time it is still scheduled for November.
If the trip cannot be taken in November, can it be moved to later in the school year?
Yes, it can. I have spoken to Nowak Tours, and while we are keeping the current dates for November, we are able to push the trip to another time in the school year if necessary.
Will we still be able to do the Calendar Raffle Fundraiser?
Yes, but it will not take place this school year. This means, if we are back to school in August and still on schedule to take the trip in November, we will do the fundraiser right at the start of the school year and create a September Raffle Calendar. It will need to be a quick turnaround, but it can be done. Nowak Tours confirmed that they understand and will work with us to make sure any fundraised monies earned will be applied to a student?s account. We will still use the same items donated for our May calendar to create the September calendar. As we get closer to the opening of school in the fall, and if we find that the trip cannot be taken in November, we will wait to do the fundraiser in a time frame more connected to the trip date.
Should we still sign up with Nowak Tours on their website?
While that is completely your decision, official registration on the Nowak website does help us to know our numbers planning to participate. Due to the recent events, I have already worked out a different payment plan with Nowak. The first payment will now only be $75, as opposed to the original amount of $200. This payment is due on May 15th. However, if the trip is completely cancelled, Nowak will issue refunds. Additionally, if you sign up, but don?t make a payment because you would rather wait to fundraise the full amount, that isn?t a problem either. Just know that when you do register with Nowak, if a payment due date isn?t met, their computer system generates emails as reminders. Don’t worry about those emails….you are not going to lose your seat on the bus. If you decide not to sign up at this time on the Nowak Tours website, you can still sign up later in the summer.
As a reminder, if you are registering your child for the trip, go online to www.nowaktours.com
The trip ID number is EDMSDC2020
If you prefer you can call the company directly at 877-293-4900.
What has been decided about parent chaperones?
Based upon the submitted requests previously made, it appears that we will be able to accomodate all chaperones. However, if you have submitted a request, and are no longer planning to chaperone, please email me at email@example.com with that information. Additionally, chaperones cannot yet register with Nowak. As soon as that window opens, I will let you know.
Thank you for your patience and understanding. While the health and safety of our students will always be our first priority, we will do what we can in an attempt to maintain this wonderful experience for them. If you have any further questions, please feel free to contact me at firstname.lastname@example.org